Does the word SYSTEMS make you break out in a sweat? It sounds so formal and complicated, doesn’t it? If you’ve ever checked steps off a list or scheduled a blog post or email to go out at a certain time, you’ve used a system. It doesn’t have to be scary. Join me for Episode 51 of Just One Simple Thing as we kick off the Simplify with Systems series.
Systems don’t have to pin you in. In fact, having structured, repeatable ways to go about your ministry and business can be the very thing that sets you free to do your best work. So, for the next few weeks, we’ll talk about systems … what they are, when to use what types of systems, how to create one, then we’ll dive into one particular system that has really given me a lot more brain space.
Systems don’t have to be fancy or complicated.
But all things should be done decently and in order. 1 Cor. 14:33 (ESV)
Why do we need systems?
- Consistent results and experiences.
- Consistency saves time.
- Easier to engage and train others.
Let’s break down exactly what a system is.
- Documented steps of a repetitive process.
- Breaks down the sequential steps.
- Some kind of visual representation.
Three types of systems and when it is usually best to use each type.
- A checklist is best used for a process with several steps done by only one person (or maybe two people at most).
- A workflow is a checklist on steroids. The workflow can be a list, but it’s usually better to be displayed visually using a flow chart, especially if there are parallel paths decision points, or places where responsibility changes from one person to another.
- Automations can be self-contained within a program you are already using (like email sequences in your email service provider). Or they can be connectors that move information from one program to another, such as Zapier or If This Then That.
Head over to my free FB group Plan & Pray with Do A New Thing and grab the systems worksheet. But don’t worry …. All you need to do right now is identify one process in your business that needs a system, and what type of system it needs (a checklist, a workflow, or an automation). Then in the next episode, we’ll talk about how to create your system.
This series is based on a training topic from the Move Forward Mastermind, where we work together in a community of accountability to make progress on our most important goals and projects. Learn more about the mastermind here.
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